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The hidden costs of equipping remote workers

The upfront cost of equipment is deceiving. When you factor in the cost of admin, maintenance, assessments and more, you are likely spending £100s or £1000s more.

1. Time

Time is money. Every hour your People Operations Manager (or equivalent) spends organising equipment deliveries for new hires, or collections for leavers, costs you.

How much does your People Ops professional's time cost you?

£49,075
National average salary for People Ops professionals (UK)
£82,748.14
Average fully loaded salary for People Ops professionals
£39.48
Average hourly cost of hiring a People Ops professional
How much does organising one equipment delivery cost?
Average time taken (customer data)
1.5 - 2 hours
Gathering equipment requirements, liaising with multiple vendors, tracking multiple deliveries, configuring IT devices etc.
What does this time cost you?
£59.67 - £79.56
How much does organising one equipment collection cost?
Average time taken (customer data)
2 - 3 hours
Liaising with the leaver, arranging a courier, organising storage, filling in customs forms for international collections etc.
What does this time cost you?
£79.56 - £119.34
2. Health and safety (H&S) assessments

Under UK H&S regulations, you are required to do Display Screen Equipment (DSE) assessments for all home and office workers.

Many assessment providers charge a flat fee per assessment (e.g. £10) but incorporate add-on fees into their pricing models (e.g. for things like training).

Standard cost of workstation assessment, add ons etc.
£5-20 per module
3. Maintenance of equipment

You are also legally required to ensure all the equipment your remote workers use is maintained so that it is safe to use.

When your teams are dispersed, there are additional challenges with organising maintenance: diagnosing issues remotely, organising call outs to multiple addresses etc.

Estimated equipment break rate
(within the first 6 months)
3.65%

4. Upgrading equipment

It is not economical to wear equipment to the ground due to increase in downtime and productivity loss over time. You may need to replace equipment during an employee’s tenure to maintain optimal productivity.

How often should you replace IT hardware?

Compare the average employee tenure with recommended replacement cycles. You may need to replace hardware mid-tenure.

Average employee tenure in the UK
5 years (LV)
Optimum refresh cycle for laptops
3 years (Intel)
Optimum refresh cycle for work monitors
3 years (Techiexpert)

5. Collection of equipment

Leaver admin is more complicated when employees are remote. Retrieving and storing company-owned laptops and equipment is costly when employees are spread across the country/world.

Standard courier costs (inc. customs charges and other fees)
UK to UK address
£50
EU to EU address
£50
EU to UK address
£300 - 700

Why equip remote workers with Hofy?

Hofy replaces hours of your People Ops team’s time with 1 or 2 click processes. We offer all the services you need to meet your H&S requirements, free of charge.

1 click
To approve a team member’s equipment request
>10 sec
To arrange an equipment collection for a leaver
FREE
DSE self-assessments for all platform users
FREE
Onsite extended warranty for all rented products
FREE
Equipment collections at the end of rental contracts
Purchased from Apple
24 month lease from Hofy
Upfront cost
£1,249
£64.80 / month
Internal team’s time organising delivery
£59.67 - £79.56
-
Internal team’s time organising collection
£79.56 - £119.34
-
DSE assessment
£5 - 20
-
Estimated maintenance cost (over 2 years)
£182.35
-
Collection fee (if the employee leaves)
£50 - 700
-
Total
£1,625.76 - 2,350.25
£1,555.20

Demo Hofy today

See how simple equipping remote workers globally is with Hofy’s platform.

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